Setting Up Your First Office

August 23, 2013 by stuartclock  
Published in Work


After working from home, moving to a new office is always an exciting time. You have managed to run your own business and now you are at a turning point. By moving to your own commercial office it shows that your business is moving in the right direction. You are serious, you’re here to stay and you have success on your hands. It feels good, doesn’t it?

Finding the Right Office

Deciding to move into an office sounds easy but there is plenty of work involved. You will need to find time to organise the move, find new office space, deck it out and achieve all this while still serving your clients. It’s a difficult task but don’t let that hold you back. You have managed to start up a successful business so you can certainly handle moving to a new office.

Start approaching estate agents but do your own research too. Not all offices are listed with agents, some are advertised privately. Look in shop windows and in the property sections in the paper. You need to work out how much you can afford to spend on the cost of the rent, taxes and utilities. Don’t go above what you can afford as you don’t want to end up regretting the move.  Find an office that is easy to get to and situated close to amenities such as the post office, food shops and other suppliers if you can.

The Right Amount of Space

Work out the minimum amount of space you need to have based upon your budget. You might only have one employee at the moment but do you want to expand in the future? Try and find a commercial property that will be suitable for up to five years.  You should check out the type of Internet services the office can receive as well as whether it has enough rooms to suit your requirements. Look for separate offices, a kitchen, meeting room and an area for relaxation.

Rent is Not the Only Expense

You will have many expenses to consider when setting up your new office. In most cases you must have the money set aside for any legal fees for checking contracts and the money for a deposit. There will be costs such as hiring a removal company to transport any items you wish to move from your home into your new space. You will have to set up your connections such as the Internet and phone lines and these often have set up fees involved.

The other expenses are related to office furniture and other items. You will need to have storage for all the equipment and paperwork, stationary and general cleaning equipment. Setting up the work stations will have costs involved. Each employee will need a desk as well as storage items and an office chair. Buy the best that you can afford and make sure the furniture can be adjusted to suit the height of each individual for health and safety reasons. By taking the time to get it right you will find the transition process will run smoothly and this next step will be a positive one.

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